Stop paying for office space your teams don't actually use.
Seatti uses real desk-level and resource-level occupancy data to reveal unused space, unnecessary service costs, and operational overspend hidden behind unreliable booking data.
of registered bookings that were not followed by check-in
Cost / Actual Use
€41
per desk/day
Optimization Potential
€1.2M
annual estimation
Booked vs. actually used desks
Last 5 working days
BookedUsed
6004002000
Mon
Tue
Wed
Thu
Fri
Floor utilization
avg
Floor 5
71%
Floor 4
58%
Floor 3
19%Underused
Floor 2
44%
Floor 1
62%
Unused capacity / day
612 desks
Rooms booked but empty
35%
Zones below target
7 of 22
The three problems
Where office spend quietly disconnects from real usage.
Three cost categories where bookings and assumptions hide overspend.
Problem 01
Unused office space
Companies often rely on booking data, headcount assumptions, or peak-day planning. This makes offices look fuller than they really are and hides floors, desks, or zones that are consistently underused.
How Seatti helps
Seatti compares booked desks with actual desk-level occupancy signals to show which desks, zones, floors, or offices are actually used, which are booked but empty, and where capacity could be reduced, repurposed, or planned differently.
Example insight
"Floor 3 was below 20% actual utilization on 18 of 22 workdays."
Problem 02
Cleaning cost
Many offices are cleaned on fixed schedules, even when large parts of the office were not used. Facility teams often lack a trusted daily view of which desks, rooms, or zones actually need cleaning.
How Seatti helps
Seatti uses actual resource usage data to generate a used-resource report showing which desks, meeting rooms, and zones were actually used — ready to share with cleaning teams or service providers.
Example insight
"312 desks used yesterday. 584 desks unused. Cleaning scope can be adjusted to actual usage."
Problem 03
Heating, HVAC & facility staffing
Heating, cooling, reception, cleaning, and onsite services are often planned on fixed assumptions instead of real demand. This creates overspend on low-attendance days and inefficient service allocation on peak days.
How Seatti helps
Seatti shows real occupancy patterns by day, floor, zone, and resource. Facility and operations teams can plan staffing intelligently and support data-driven HVAC or service schedule adjustments.
Example insight
"Monday and Friday occupancy is consistently 55% lower than Tuesday to Thursday."
How it works
From raw usage signals to decision-ready reports.
1
Connect actual usage signals
Seatti receives desk-level and resource-level occupancy data from available workplace signals — desk usage, room usage, presence signals, or integrations.
2
Compare planned vs. actual usage
Seatti compares bookings with actual usage to reveal ghost bookings, unused resources, and real utilization.
Executive summaries, daily operational reports, and cost optimization insights for Workplace, Facility, Real Estate, and Finance.
What teams can decide
The questions Seatti helps you answer with evidence.
Which desks or zones are consistently unused?
Which floors could be closed, redesigned, or repurposed?
Which cleaning areas were actually used yesterday?
Which weekdays need fewer services?
Where does booking data exaggerate real demand?
Which office costs could be optimized first?
For your team
One source of usage truth. Four different decisions.
CFO
Quantify where office spend is disconnected from actual usage.
Real Estate
Build stronger business cases for space reduction, redesign, or lease decisions.
Facility
Plan cleaning, HVAC, staffing, and services based on real demand.
Workplace Strategy
Understand how the office is actually used, not just how it was booked.
Find your first office cost optimization opportunity.
We're opening pilot conversations with companies that want to compare booking data with actual workplace usage and identify where office costs can be optimized.
